Guideline for Public Procurement and Tendering Procedures
This guide highlights the procedure, deadlines, and requirements of public procurement in Germany and at the EU level.
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Grant criteria
Funding objective
The purpose of this document is to ensure transparency, competition, and cost-effectiveness in procurement procedures. It describes the essential steps, sequences of checks, and documentation obligations that public contracting authorities and bidders must observe when awarding contracts.
Eligible to apply
- Companies
- Public Institutions
Funding requirements
- Compliance with the statutory procurement conditions
- Proof of professional, economic, and financial capability
Documents required for application
- Award note
- Bid documents
- Participation applications
- Proofs of suitability
Evaluation criteria
- Value for money
- Fulfillment of award criteria
- Suitability of bidders
Description
Guide to Public Procurement and Tendering Procedures serves as a comprehensive orientation tool for public contracting authorities, bidders, and interested companies in Germany as well as at the EU level. The document explains the entire process of tendering procedures – from the identification of needs through the selection of appropriate procurement methods to the final award of contracts. Fundamental principles such as transparency, competition, and cost-effectiveness are conveyed to ensure legally compliant and efficient contract execution. The guide places particular emphasis on compliance with legal frameworks and EU directives, which serve as the basis for conducting public procurements.
The guide provides detailed coverage of various types of procurement, such as open tenders, restricted tenders with and without prequalification, negotiated procedures, and direct awards. Central aspects such as deadlines for participation, bid submission and binding periods, requirements for proof of suitability, and evaluation criteria – for example, the price-performance ratio – are clearly explained. In addition to the theoretical presentation, the document contains numerous practical tips and checklists to assist users in optimally implementing preparatory steps such as estimating the contract value, dividing into lots, and documenting the entire procurement process. A special focus is placed on electronic procurement to meet the modern demands of digitalized purchasing.
Finally, the guide emphasizes the importance of clear and transparent communication in the procurement process. It demonstrates how precise wording in tender documents and the consistent application of documentation obligations can ensure fair competition. Public contracting authorities and bidders thus receive valuable support in fulfilling their respective duties. Through the systematic presentation of procedures, legal requirements, and practice-oriented examples, the document makes an important contribution to a sustainable, competition-oriented, and innovative implementation of procurement procedures in the fields of infrastructure, digitalization, and urban development.