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AI Editor Features: Your Intelligent Writing Assistant in Detail

The AI assistant in the editor offers you a comprehensive range of features to optimize your texts. From predefined prompts to custom requests—here you’ll learn how to make the most of each function and how the visual feedback system works.

Toolbar Button and Dropdown Menu

🛠️ Finding the AI Button

The "AI Help" button is available in every editor toolbar:

  • Icon: Star icon with "AI Help" label
  • Position: Right side of the toolbar, after standard formatting options
  • Availability: In all editors (Projects, Grant Applications, etc.)

📋 Understanding the Dropdown Menu

A click opens the function menu with various categories:

Text Optimization (Most Used)

  • Condense text – More compact without losing information
  • Expand text – Add details and examples
  • Language & Style Check – Grammar, spelling, tone

Structure & Composition

  • Create introduction – Impactful opening
  • Detail methodology – Scientific precision

Grant-Specific Functions

  • Check project relevance – Assessment from a funder’s perspective
  • Consistency check – Uncover contradictions

Special Formats

  • Budget table – Structured budget overviews
  • Timeline (Gantt) – Visualize project phases
  • Impact indicators – Measurable success criteria

Individual Support

  • Custom request – Free prompts for special needs

Workflow: From Selection to Application

1️⃣ Select Text

You have two options:

  • No text selected: The AI analyzes the entire editor content
  • Text selected: Focused editing of the selected passage

2️⃣ Choose Function

  • Predefined prompts: Quick selection for common tasks
  • Custom prompt: Individual request via "Custom request"

3️⃣ Observe Processing

  • Instant feedback: You see the AI working
  • Processing time: Depending on text length, a few seconds to 1 minute

4️⃣ Receive Results

The AI provides two types of feedback:

  • Sidebar cards: Detailed suggestions in the sidebar
  • Direct highlights: Visual highlights in the text

The Visual Feedback System

Recognition Features:

  • Blue background: Slight bluish tint
  • Dotted line: Blue dashed underline
  • Hover effect: Intensifies when hovering with the mouse
  • Clickable: Each highlight opens a detail popup

Three Types of Highlights:

🔄 Replace

  • Original text is replaced by an improved version
  • Popup shows comparison: Old vs. New
  • Buttons: "Accept" or "Reject"

➕ Insert

  • New content is inserted at strategic points
  • Popup shows the added text
  • Buttons: "Accept" or "Reject"

💡 Info

  • Notes and comments without direct text changes
  • Popup shows explanation or recommendation
  • Button: "Understood"

📊 Popup System in Detail

Popup Structure:

  • Title: Type of suggestion (Replace/Insert/Info)
  • Content: For Replace: Old/New comparison; For Insert: New text; For Info: Note
  • Action area: Buttons for Accept/Reject/Understood
  • Close: X button or click outside

Interactive Control:

  • Accept: Change is permanently applied
  • Reject: Suggestion is discarded, text remains unchanged
  • Understood: For info suggestions without text change

Types of AI Suggestions

🔄 Text Replacements (Replace)

The AI suggests improved wording:

Example Workflow:

  1. Original text: "Our project is very important"
  2. AI suggestion: "Our project addresses a key societal challenge"
  3. Visual display: Old text highlighted in blue with dashed lines
  4. Popup info: Shows before/after comparison on click

Typical Uses:

  • More precise wording
  • More professional tone
  • Clearer argumentation
  • Technically correct terms

➕ Text Additions (Insert)

The AI adds helpful supplements:

How it works:

  • Insertion point: After a specific text section
  • Additional content: Extra information or examples
  • Highlight: New content is highlighted in blue
  • Context: Additions fit the surrounding text

Common Additions:

  • Missing examples
  • Concrete numbers and facts
  • Methodological details
  • Justifications and evidence

💡 Info Notes (Info)

The AI gives advice without direct text changes:

Characteristics:

  • No text change: Original text remains unchanged
  • Notes and tips: General improvement suggestions
  • "Understood" button: Confirmation without text change
  • Learning aid: Improvement for future texts

Typical Info Notes:

  • Structure improvements
  • Content addition suggestions
  • Stylistic recommendations
  • Strategic advice

Predefined Prompt Categories

📝 Text Optimization

Condense text

  • Purpose: Concise summary without loss of information
  • Use: For overly long or verbose sections
  • Result: Shorter, clearer wording

Expand text

  • Purpose: Add relevant facts and examples
  • Use: For sections that are too brief or superficial
  • Result: More detailed, convincing presentation

Language & Style Check

  • Purpose: Analyze grammar, spelling, and style
  • Use: Final text check before submission
  • Result: Error-free, professional texts

🏗️ Structure & Composition

Create introduction

  • Purpose: Formulate an engaging opening paragraph
  • Use: At the beginning of chapters or sections
  • Result: Motivating, clear introduction

Detail methodology

  • Purpose: Suggest suitable project methods
  • Use: When describing project progress
  • Result: Structured, comprehensible methodology

Sketch timeline

  • Purpose: Phase and milestone planning
  • Use: For project flow and timeline
  • Result: Clear time structure

🎯 Technical Deepening

Check project relevance

  • Purpose: Assessment from a funder’s perspective
  • Use: Critical review of argumentation
  • Result: Assessment of persuasiveness

Consistency check

  • Purpose: Uncover contradictions and inconsistencies
  • Use: For complex, multi-part texts
  • Result: Logically coherent argumentation

Check sustainability

  • Purpose: Analyze long-term impact
  • Use: For impact and sustainability descriptions
  • Result: Credible future perspective

📊 Special Features

Suggest impact indicators

  • Purpose: SMART metrics for project success
  • Use: For goal definition and evaluation
  • Result: Measurable, concrete success criteria

Create budget table

  • Purpose: Structured budget overviews
  • Use: For financial planning
  • Result: Professional cost breakdown

Creating Custom Prompts

✍️ Free Text Input

The "Submit custom request" feature offers maximum flexibility:

Prompt Structure:

  • Clear instruction: What should the AI do?
  • Context information: What should it pay attention to?
  • Desired result: Which format/style?

Successful Prompt Examples:

"Rewrite this paragraph in a more academic style and add 
references in the format (Author, Year)."

"Create a table with project phases, timeframes, 
and main responsible persons."

"Explain the methodology in simpler terms for laypeople and 
add a practical example."

"Check the argumentation for logical gaps 
and suggest improvements."

🎯 Prompt Optimization

Be specific:

  • ❌ "Improve the text"
  • ✅ "Make it more professional and add concrete examples"

Give context:

  • ❌ "Explain this"
  • ✅ "Explain this methodology for project managers without technical background"

Define format:

  • ❌ "Make a list"
  • ✅ "Create a numbered list with 5-7 points"

Troubleshooting and Tips

⚠️ Common Issues

AI button not responding:

  • Refresh browser: Hard refresh with Ctrl/Cmd + Shift + R
  • Check internet connection: Stable connection required
  • Disable adblocker: May block AI requests

Suggestions not appearing:

  • Select text: At least one word must be selected
  • Be patient: AI processing can take 10–30 seconds
  • Repeat prompt: Try again if there’s a timeout

Highlights disappear:

  • Reload editor: Reloading the page reactivates highlights
  • Clear browser cache: Can solve problems
  • Compatibility: Use the latest browser version

💡 Optimal Usage

Best Workflow:

  1. Write a rough draft: Capture content first
  2. Check structure: Use consistency check
  3. Deepen content: With specific prompts
  4. Final polish: With language and style check

Prompt Strategies:

  • Work iteratively: Several small improvements
  • Maintain context: Edit related text sections together
  • Use feedback: See AI suggestions as inspiration

Frequently Asked Questions

Why are some suggestions not shown?

The AI filters suggestions for relevance and quality. Very similar or redundant suggestions are not displayed.

Can I undo suggestions?

Yes, via the browser undo function (Ctrl/Cmd + Z) or by reapplying the original version.

Does the AI work in all editors?

The AI assistant is available in all TipTap editors: project ideas, applications, and organization profiles.

How accurate are the AI suggestions?

The AI achieves high quality, but human review remains important. Use it as an intelligent assistant, not a replacement.

Are there limits for AI requests?

Yes, depending on your subscription plan. Premium users have higher limits.

💡 Pro Tip: Use the AI systematically: Start with structural prompts (consistency, methodology), then deepen content (expand, specify), and finish with final polish (language, style). This sequence leads to the best results and saves time.

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